Operation

Enrollment

Registration for the academic year beginning in September takes place the previous June, at which time a deposit is made for tuition fees and other school services.  Students not enrolled in June, for reasons foreseen within the relevant provisions, may do so no later than the day before classes begin.


School Hours

The Junior High School operates five days a week (Monday through Friday).  Classes begin at 08:30 and end as follow: 

Monday

Tuesday

Wednesday

Thursday

Friday

16:00

15:00

15:25

15:25

15:00

Administration Offices are open Monday through Friday from 08:30 until 16:00.  During the summer and during holidays, the schedule is amended.

During the summer (approximately one month), all schools are closed. Nevertheless, parents and students can contact the Administration Office one day per week; the day is specified by the Ministry of Education’s 2nd Directorate for Secondary Education.


Termination of School Attendance

School attendance is terminated:

a) Upon graduation
b) Prior to graduation:
    i) Upon parental request for student’s transfer to another school (for personal reasons or further to the recommendation of the School’s Faculty Association and Administration).
   ii) By decision of the Faculty Association, in accordance with relevant educational legislation.


Types of Absences

Student absences, owing to various reasons, can be classified into three categories, each of which is handled accordingly by the State and by our School.

The categories are:

1. Unrecorded Absences

These are student absences that are not recorded – that is, they are not noted in the School’s official attendance record – and, as such, are not calculated in the student’s report card at the end of the academic year.

Unrecorded Absences are those that:

(a) occur due to student participation in special School activities and events arranged by qualified authorities, the School Director, or by a consensual decision of the Faculty Association (i.e. participation in an educational mission within Greece or abroad, School celebrations and events, official athletic meets, etc.).

(b) are incurred by non-Greek Orthodox students’ observance of religious holy days, held on dates specified by their respective religious calendars.

(c) are related to students’ transfers to/from other schools.

(d) result from specific course exemptions, in accordance with relevant School provisions.

2. Excused Absences

These are absences that exceed the permissible limit, but because of their serious and valid nature, are handled favorably by the State and do not incur disciplinary consequences for the student.

Excused Absences are those that result from:

(a) serious family issues or student illnesses, which are confirmed in writing by the student’s parent or guardian, in accordance with relevant provisions.

(b) student illnesses that are documented in writing by a public or private medical institution, or by a private physician.
The documentation that is submitted is non-binding, as the Faculty Association is the authoritative body responsible for the final decision regarding the classification of absences as excused, when there is suitable and sufficient evidence justifying said absences.

(c) serious medical conditions necessitating special treatment or travel abroad, provided that the number of absences does not exceed certain limits imposed by school legislation.

3. Unexcused Absences

These are absences that can neither be classified as unrecorded, nor as excused, based on the aforementioned criteria.
Examples of unexcused absences are those resulting from an hourly or a full-day suspension, an illness or serious family issue for which the student’s parent or guardian does not submit a written excuse, etc.
Additionally, unexcused absences due to a student’s skipping class, leaving the School grounds, as well as tardiness to class or to a scheduled School event/activity are considered unauthorized and subject to disciplinary measures and severe penalties.

The School’s Pedagogical Policies regarding Unauthorized Absences

α) First period class absence or tardiness

First period classes begin at 08:30 and students must be in class by that time.  Any student arriving up to 3 minutes late will be admitted and not considered absent.  After 3 minutes, the student may be admitted to class, provided he/she has first obtained a note from the Assistant Director’s Office; however, this will be recorded as an unexcused absence.
Students with more than three (3) first period unexcused absences in any given month are subject to disciplinary measures.
It should be noted that first period absences, or those from any intermediate periods within the school day, cannot be excused by parents or by students.

b) Tardiness during intermediate periods

Tardiness during intermediate periods is not permitted.  A student may be admitted late to class due to extenuating circumstances, but only at the teacher’s discretion, and always with the tardiness recorded in the class attendance book. Students not admitted to class receive an unexcused absence and are sent to the Deputy Director’s Office with a note signed by the teacher calling for disciplinary measures.

c) Absence during intermediate periods

Unauthorized intermediate period absences are unexcused and students are subject to disciplinary measures.  In the event of repeated offenses, severe penalties will be imposed.  If the unauthorized absence occurs during a period when students are taking a test, then the absentee receives a failing mark.
Students not admitted to class due to tardiness in the first or intermediate periods remain in School and are assigned work by the Deputy Director.

d) Unauthorized full-day absences

The School considers unexcused absences as impermissible and grounds for disciplinary measures.  The limit of 64 unexcused absences, specified in relevant State regulations, is a criteria used only by the Faculty Association in order to classify students’ attendance status.  Students should not perceive this limit as permissible, acceptable, or a privilege.
In addition to having these absences recorded as unexcused, disciplinary measures are exercised if, upon communicating with the student’s parent, it is established that they occurred without parental consent.

e) Leaving the School Grounds

Students must remain on the School grounds throughout the school day.  Leaving the School grounds without authorization is cause for severe disciplinary measures. 
In the event of serious or extenuating circumstances that necessitate a student’s late arrival to class, early departure from School, or absence from an intermediate period, a member of the Junior High School Administration may issue permission to do so to the student.  It is advisable to apply for said permission a day in advance. For departures before the end of the normal school day, the student receives a special exit pass from the Deputy Director’s Office, which the student then hands to the Gate Guard on his/her way out.

School Attendance Status

The attendance record of all students in secondary education is deemed satisfactory, incomplete or inadequate by a Faculty Association Act rendered on the last day of classes. It is based on the total number of absences recorded throughout the academic year, in tandem with the annual oral performance grade of the student in all of his/her classes.

In accordance with relevant provisions:

I.  Satisfactory Attendance is when:
(a) Total absences during the academic year, whether excused or not, do not exceed the limit of sixty four (64).
(b) Total absences do not exceed the limit of one hundred fourteen (114), of which sixty four (64) are excused.
(c) Total absences exceed one hundred fourteen (114), but do not surpass one hundred sixty four (164), and ● all absences over the limit of sixty four (64) are excused, ● the student’s GPA in his/her oral performance is at least fifteen (15), and ● the student’s conduct is deemed as “excellent.”

ΙΙ.  Incomplete Attendance is when:
(a) Total absences exceed the limit of one hundred fourteen (114), but do not exceed the total of one hundred sixty four (164), of which all absences over sixty four (64) are excused, still the Faculty Association does not deem the student’s attendance satisfactory per the criteria set in the paragraph above.

As an exception, and by Special Act, the Faculty Association may deem incomplete the school attendance of a student with more than one hundred sixty four (164) absences, but not exceeding the limit of two hundred fourteen (214) absences, even if all absences over sixty four (64) are excused, the student’s performance is particularly satisfactory (as covered earlier), and the student’s conduct is “excellent.”

Students with incomplete attendance will not be permitted to graduate, to advance to the next grade, or to take the May-June final exams.  The annual advancement or graduation score for these students is calculated in accordance with relevant provisions.

III. Inadequate Attendance is when:

A student amasses over sixty four (64) absences and does not fall into any of the aforementioned categories.

Students with inadequate attendance must repeat the same grade.


Field Trips and Excursions

Throughout the academic year, Junior High School students go on field trips, hikes, or full-day excursions of an educational and entertaining nature.  Each outing is preceded by preparatory work in School that raises students’ awareness about the locations of particular educational and cultural significance that they will be visiting.

The Faculty Association recommends the field trip destinations, numbering two to three per year for each grade level. 

Additionally, during Autumn students go on a hike and in Spring on a full-day excursion to a safe and supervised location that offers a variety of entertaining, athletic or educational activities.  Both the hike and the full-day excursion (which returns late in the evening of the same day) are scheduled during school hours.


Medical Services

The School’s First Aid Station (“Infirmary”) is located in Tsolainou Hall and is open during normal school hours.  It is staffed by a nurse, Ms. Vasiliki Kipourou, who provides first aid in the event of an emergency.  A second First Aid Station, located at the Aggelikouseio Indoor Gymnasium and Chandreio Athletic Center is also staffed by a nurse, Ms. Eleni Zavra, and serves all of the sports facilities at the Psychico campus.

New students are examined by the School’s pediatrician and Head of HAEF’s Medical Services, Dr. Antonio Makris, prior to enrollment.  Also, all 7th grade students undergo medical examinations during the course of the academic year.  The physician is available to discuss students’ health issues with their parents.  For an appointment with Dr. Makris at the School’s Infirmary, please call 210 6798199 or send an email to md@haef.gr.

For information regarding:  the School’s Medical Services and the necessary documents for enrollment and attendance at the School; current medical issues; as well as useful Internet sites, please visit the new link Student Health on the College website.

Tsolainou Hall Infirmary
Nurse: Ms. Vasiliki Kipourou
Telephone: 210 6798199

Athletic Facilities Infirmary
Nurse: Ms. Eleni Zavra
Telephone: 210 6798325


Medical Assessment for participation in Physical Education classes

During students’ attendance at the College, parents are obligated to provide the requisite medical documentation (Personal Health Card, Medical Certificate for sports, Cardiology Evaluation) in order for their children to participate in Physical Education classes.  Failure to do so within the set time limit will lead to their children’s exclusion from Physical Education classes, as well as from other, similar School activities.  Exclusion from Physical Education classes will be recorded as unexcused absences.

For information regarding the mandatory medical documents for enrollment and attendance at the College, as well as information on the College’s Medical Services, current medical issues and useful Internet sites, please visit the “Student Health” link on the College website.