Operation

Enrollment

Registration for the academic year beginning in September takes place the previous June, at which time a deposit is made for tuition fees and other school services.  Students not enrolled in June, for reasons foreseen within the relevant provisions, may do so no later than the day before classes begin.


School Hours

The Junior High School operates five days a week (Monday through Friday).  Classes begin at 08:30 for all grades and end as follow: 

Monday

Tuesday

Wednesday

Thursday

Friday

16:00

15:00

15:25

15:25

15:00

Administration Offices are open Monday through Friday from 08:30 until 16:00.  During the summer and during holidays, the schedule is amended.

During the summer (approximately one month), all schools are closed. Nevertheless, parents and students can contact the Administration Office one day per week; the day is specified by the Ministry of Education’s 2nd Directorate for Secondary Education.


Absences

Regular school attendance is required for good academic standing and performance.  Nonetheless, if a student must be absent from school, he/she should be aware of the following:

  • One absence is recorded for each teaching period missed.
  • Absences can be excused if a note signed by the student’s parent or his/her physician is submitted to the School’s Secretariat.  Parents and guardians can only excuse up to ten (10) days over the course of an entire academic year and cannot excuse more than two (2) consecutive days.
  • Individual school period absences may be excused only in the event of a medical emergency, for which the student must submit a doctor’s note.
  • Absences due to disciplinary offences (suspensions, tardiness, etc.) cannot be excused under any circumstance.
  • Parents and guardians are notified at regular intervals by the School with regard to their children’s absences.  Notification can be given in person, over the phone, or by registered mail, when deemed necessary by the Director and the Teacher-Advisor responsible for attendance. Furthermore, parents are expected to visit the School at least once a month in order to be accurately updated about their children's attendance record.  Students can also get information regarding their absences either from their respectiveTeacher-Advisor or School secretary.



Types of Absences

Student absences, owing to various reasons, can be classified into three categories, each of which is handled accordingly by the State and by our School.

The categories are:

1. Unrecorded Absences

These are student absences that are not recorded – that is, they are not noted in the School’s official attendance record – and, as such, are not calculated in the student’s report card at the end of the academic year.

Unrecorded absences are those that:

(a) occur due to student participation in special School activities and events arranged by qualified authorities, the School Director, or by a consensual decision of the Faculty Association (i.e. participation in an educational mission within Greece or abroad, School celebrations and events, official athletic meets, etc.).

(b) are incurred by non-Greek Orthodox students’ observance of religious holy days, held on dates specified by their respective religious calendars.

(c) are related to students’ transfers to/from other schools.

(d) result from specific course exemptions, in accordance with relevant School provisions.

2. Excused Absences

These are absences that occur for serious and valid reasons; and though they may be numerous, they are handled favorably by the State and do not incur disciplinary consequences for the student.

Excused absences are those that result from:

(a) serious family issues or student illnesses, which are confirmed in writing by the student’s parent or guardian, in accordance with relevant provisions.

(b) student illnesses that are documented in writing by a public or private medical institution, or by a private physician.
The documentation that is submitted is non-binding, as the Faculty Association is the authoritative body responsible for the final decision regarding the classification of absences as excused, when there is suitable and sufficient evidence justifying said absences.

(c) serious medical conditions necessitating special treatment or travel abroad, provided that the number of absences does not exceed certain limits imposed by school legislation.

3. Unexcused Absences

These are absences that can neither be classified as unrecorded, nor as excused, based on the aforementioned criteria.  Examples of unexcused absences are those resulting from an hourly or a full-day suspension, an illness or serious family issue for which the student’s parent or guardian does not submit a written excuse, etc.

Additionally, unexcused absences due to a student’s skipping class, leaving the School grounds, as well as tardiness to class or to a scheduled School event/activity are considered unauthorized and subject to disciplinary measures and severe penalties.


Termination of School Attendance

School attendance is terminated:

a) Upon graduation
b) Prior to graduation:
    i) Upon parental request for student’s transfer to another school (for personal reasons or further to the recommendation of the School’s Faculty Association and Administration).
   ii) By decision of the Faculty Association, in accordance with relevant educational legislation.


Medical Services

The School’s First Aid Station (“Infirmary”) is located in Tsolainou Hall and is open during normal school hours.  It is staffed by a nurse, Ms. Vasiliki Kipourou, who provides first aid in the event of an emergency.  A second First Aid Station, located at the Aggelikouseio Indoor Gymnasium and Chandreio Athletic Center is also staffed by a nurse, Ms. Eleni Zavra, and serves all of the sports facilities at the Psychico campus.

New students are examined by the School’s pediatrician and Head of HAEF’s Medical Services, Dr. Antonio Makris, prior to enrollment.  Also, all 7th grade students undergo medical examinations during the course of the academic year.  The physician is available to discuss students’ health issues with their parents.  For an appointment with Dr. Makris at the School’s Infirmary, please call 210 6798199 or send an email to md@haef.gr.

For information regarding:  the School’s Medical Services and the necessary documents for enrollment and attendance at the School; current medical issues; as well as useful Internet sites, please visit the new link Student Health on the College website.

Tsolainou Hall Infirmary
Nurse in charge: Ms. Vasiliki Kipourou
Telephone: 210 6798 199

Benaki Hall Infirmary
Nurse in charge: Ms. Dorothea Papailia
Telephone: 210 6798 174

Athletic Facilities Infirmary
Nurse in charge: Ms. Eleni Zavra
Telephone: 210 6798 325


Medical Assessment for participation in Physical Education classes

During students’ attendance at the College, parents are obligated to provide the requisite medical documentation (Personal Health Card, Medical Certificate for sports, Cardiology evaluation) in order for their children to participate in Physical Education classes.  Failure to do so within the set time limit will lead to their children’s exclusion from Physical Education classes, as well as from other, similar School activities.  Exclusion from Physical Education classes will be recorded as unexcused absences.

For information regarding the mandatory medical documents for enrollment and attendance at the College, as well as information on the College’s Medical Services, current medical issues and useful Internet sites, please visit the “Student Health” link on the College website.


Field Trips and Excursions

During the academic year, Junior High School students go on three (3) field trips and one full-day excursion.  These outings, scheduled and approved by the Faculty Association at the beginning of the year, serve specific educational, pedagogical, artistic or humanitarian objectives.  Field trips, in particular, are viewed as learning and pedagogical tools; therefore, they are complemented by preliminary work prior to the outing, creative and research activities during the event, and an assessment afterwards.