Absences

 

ATHENS COLLEGE - PSYCHICO COLLEGE

PSYCHICO COLLEGE
GENERAL HIGH SCHOOL-INTERNATIONAL BACCALAUREATE

 

September 2017

To the Parents of
Psychico College General High School
and International Baccalaureate Program
students

Re: Student Absences

Dear Parents,

Students’ regular and unfailing School attendance is of paramount importance to us. Parents are obligated to inquire and receive frequent updates regarding their children’s attendance record and to excuse absences on a timely basis, in accordance with the provisions in force.

The characterization of students’ attendance (as either “adequate” or “inadequate”) in both Public and Private High Schools is regulated by educational legislation (article 29, Presidential Decree 46/2016) which states the following:

1. High School students’ attendance is characterized as either adequate or inadequate on the last day of classes by a Faculty Association Act.  It is based on the total number of absences during the academic year in tandem with the average oral grade in all subjects.

2.  Attendance is adequate when:
a)  The total number of absences for the academic year does not exceed fifty (50), regardless of the reason for those absences.
b)  The total number of absences does not exceed one hundred fourteen (114), of which those exceeding fifty (50) are excused or are a result of documented illness “according to article 3 of P.D. 485/83 (Gazette184 Aʹ).”
Absences in excess of fifty (50) are excused by the parent-guardian if the student is a minor. In the event that a student is absent for more than two (2) consecutive days, the parent must submit to the School a note from a public hospital or private physician attesting to the nature and duration of the illness.
A note signed by a parent/guardian suffices to excuse up to two (2) consecutive days of absences resulting from illness or serious family matters.  Cumulatively for the entire academic year, a parent may excuse a maximum of ten (10) absences.  In the event that a student is over 18 (legally an adult), then he/she may excuse his/her own absences that exceed the limit.
An exception to the aforementioned can be executed by a special Faculty Association Act for students whose absences fall between one hundred fifteen and one hundred sixty four (115-164), provided that all absences exceeding fifty (50) are excused and are a result of illness which can be documented, as stipulated earlier, and the individual student’s performance is particularly satisfactory.  Satisfactory is when the overall oral G.P.A., which is the calculated by adding the grade point average of the two semesters divided by the number of courses, is at least fifteen (15) – without rounding – and the student’s behavior is deemed as “excellent.”
c) Also see par. 6,ed. dʹ of article 1, P.D. 294/1980

3.   Students with satisfactory attendance may proceed to take the advancement or graduation exams in May-June.

4.   Inadequate attendance is when a student has accumulated over fifty (50) absences and those absences do not fall under any of the aforementioned categories.

5. Students whose attendance is deemed inadequate must repeat the same grade.

According to the article 29 of P.D. 46/2016, the number of permissible absences for students attending private high schools which adhere to an extended program is adjusted accordingly.  Our School adheres to an extended program of thirty nine (39) teaching hours per week.  Consequently, in all three High School grades, the following apply:

10th Grade, 11th Grade, IB Year 1 (Ministry teaching hours per week: 35)

Attendance is adequate when:
a)  The total number of absences for the academic year does not exceed fifty (50), regardless of the reason for those absences.
b)  The total number of absences does not exceed one hundred twenty seven (127), of which those exceeding fifty (50) are excused or are a result of documented illness “according to article 3 of P.D. 485/83 (Gazette184 Aʹ).”
An exception to the aforementioned can be executed by a special Faculty Association Act for students whose absences fall between one hundred twenty eight and one hundred eighty three (128-183), provided that all absences exceeding fifty (50) are excused and are a result of illness which can be documented, as stipulated earlier, and the individual student’s performance is particularly satisfactory.  Satisfactory is when the overall oral G.P.A., which is the calculated by adding the grade point average of the two semesters divided by the number of courses, is at least fifteen (15) – without rounding – and the student’s behavior is deemed as “excellent.”

12th Grade & ΙΒ Year 2 (Ministry teaching hours per week: 32)

a)  The total number of absences for the academic year does not exceed fifty (50), regardless of the reason for those absences.
b)  The total number of absences does not exceed one hundred thirty nine (139), of which those exceeding fifty (50) are excused or are a result of documented illness “according to article 3 of P.D. 485/83 (Gazette184 Aʹ).”
An exception to the aforementioned can be executed by a special Faculty Association Act for students whose absences fall between one hundred forty and one two hundred (140-200), provided that all absences exceeding fifty (50) are excused and are a result of illness which can be documented, as stipulated earlier, and the individual student’s performance is particularly satisfactory.  Satisfactory is when the overall oral G.P.A., which is the calculated by adding the grade point average of the two semesters divided by the number of courses, is at least fifteen (15) – without rounding – and the student’s behavior is deemed as “excellent.”

 We remind you that:

  • According to educational legislation (P.D. 485 / 1983, Gazette 184), “the guardian is entirely responsible for his/her child’s regular school attendance.”  The law stipulates that parents are responsible for excusing their children’s absences and that they must personally submit the relevant documentation/excuse within ten working days from the date their child returns to school.  To better serve you, the School will accept documentation/excuse notes sent either with the student or by fax (General High School 210-6714942, I.B. 210-6756762), provided you have first communicated with us by phone, thus ensuring the authenticity of the documentation.
  • Parents-guardians may excuse absences totaling a maximum of ten (10) days.   For absences falling within the Ministry’s limit of one hundred fourteen (114) absences, the parent-guardian may excuse up to two (2) consecutive days; whilst for those absences which exceed 114 and fall within the new absence limit1, parents-guardians may only excuse single days, provided that the total number of absences he/she excuses does not exceed the ten (10) days maximum.  For all other absences, medical documentation is required.
  • Absences from intermediate class periods are unexcused and subject to disciplinary measures.
  • Tardiness to class is not permitted; hence, a student who is late receives an absence.  Repeated tardiness to class is subject to disciplinary measures.
  • Parents may not, under any circumstance, excuse absences for part of a school day.  In this instance, single or consecutive period absences may only be excused by a doctor’s note.
  • Medical documentation is required for a long-term exemption from Physical Education classes.  For a one-day exemption from P.E., a parent’s note, approved by the School’s Administration, is required.  In the latter case, the absence is considered unexcused.
  • Once a student has reached twenty four (24) class-period absences, the guardian will receive a monthly absence report, sent by registered mail.
  • At the end of each term, together with their child’s Report Card, parents are advised of the number of absences his/her child has to-date.

1For 10th, 11th grade and IB-Year1:  127
 For 12
th grade and IB-Year2:  139

For any clarification, comment or question regarding absences, you may contact your child’s Teacher-Guardian in the General High School or the Head of Year for students in the I.B. Programme.

Thank you in advance for your cooperation.

 

The Administration